Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, Butler School of Music in Austin, Texas
Guest Artist Program: Serve as a liaison with faculty who are hosting a guest artist and the guest artist themselves. This involves communicating with both parties to clarify arrangements, including travel and payment. Create new vendor profiles, update payment methods, submit Payee Information Forms (PIF), and payment method (EICCC). Process guest artists travel authorization requests and travel reimbursements; issue Purchase Orders (POs), send invoices to guest artist, and process invoice payments. Maintain guest artist payment records. Work closely with Finance manager and Assistant Director on an annual guest artist budget.Manage Faculty Travel: Serve as liaison between faculty and accounts payable and travel services. Process travel authorization requests and travel reimbursements in a timely manner. Track expenses and keep organized records.Income Deposit Coordination: Work closely with Finance Manager to ensure that income is processed correctly. Includes monitoring ticket sales income (processing costumer refunds, monthly income deposits), and processing income deposits from concerts, events, workshops, recordings, camps and programs.Wire Transfer Processing: Process payments to international vendors via wire transfers.Team Cross Train: Serve as back up to the Senior Administrative Associate team partner within the Butler School Business Office. Familiar with processes covered by this position so as to fill in, as needed, during absences.Other related functions as assigned