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Job Information

ASM Global Sales Coordinator in Albany, New York

POSITION: Sales Coordinator

DEPARTMENT: Sales

REPORTS TO: Senior Sales Manager

FLSA STATUS: Exempt

Summary: This position is accountable for booking events, office management, and providing sales and marketing support as assigned by the Senior Sales Manager.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

  • Handle events and inquiries up to and including quoting rates, confirming space and drawing up License Agreements to be signed by the customer, and obtaining the General Manager’s signature to close the transaction.

  • Coordinate with other departments to ensure that contractual obligations to clients and ASM service standards are met.

  • Answer telephones for Senior Sales Manager and provide information as needed.

  • Assist Sr. Sales Manager in returning phone calls, faxing clients, Federal Express, site inspections, filing, and tours (i.e. Business After Hours)

  • Represent the Centers to relevant local organizations in Albany.

  • Processing of Contracts, Event Close Outs, and Event Bookings for Sales Team.

  • Generate weekly and monthly reporting for Sales and Events.

  • Develop mailing lists for newsletters and customer surveys.

  • Assisting event’s team with taking photos of events in-house during normal business hours.

  • Planning client meetings and working with catering services ensuring set up is accurate.

Supervisory Responsibilities: This position has no direct supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

  • Minimum- 2-year Associate's Degree from a two or four-year college or university.

  • 1 – 3 years related experience

  • Or equivalent combination of education and experience

  • Supervisory experience is a plus

  • Working knowledge of the principles of facility management, services and equipment for a similar facility

Skills and Abilities:

  • Excellent organizational, planning and interpersonal skills

  • Experience with some form of floorplan software

  • Proficient in Microsoft Word, Excel, and PowerPoint

  • Ability to prioritize multiple projects

  • Problem-solving and communication skills

  • Professional presentation, appearance and work ethic

Computer Skills

  • Proficient in Microsoft Word, Excel, and PowerPoint

    Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Other Qualifications

  • Ability to work under supervision and to interact with all levels of staff including management

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Shift/Schedule:

Normal office hours are Monday – Friday 9:00 am – 5:00 pm. This position requires ongoing flexibility to work long and irregular hours that may vary due to functions and may include day, evening, weekends and holidays.

Pay Rate: $58,500 Annually

To Apply:

Please apply online.

Recruiter- Christine Hayes

ASM Global-Albany Capital Center

55 Eagle Street

Albany, NY 12207

Applicants that need reasonable accommodations to complete the application process may contact Christine Hayes at 518-487-2011.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.

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